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SUMMITS DELEGATE TERMS & CONDITIONS
Definite Article Media Limited (Organiser) a company registered in England and Wales under company number 10956503, and with its registered office at I 167-169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom, EC1A 2BN and VAT number GB 283326400;
Interpretation
“Client” means the company, firm or person who has applied and been booked a Delegate(s) pass for the Event and who is the counterparty to the Organiser identified on the Booking Form;
“Event” means the Conference or Forum (as referenced on the Booking Form);
“Event Venue” means the location of where the Event will take place (as referenced on the Booking Form or advertised on the Event official website);
“Complimentary Pass(es)” means a delegate pass that is free of charge and include: registration, attendance to the two-day event program, documentation pack, access to the plenary conference, workshops, two lunches, one dinner, accommodation for one night on the first night of the event, full board and access to approved post-summit presentations (in digital form).
“First night of the event” means the evening of the first day the of the summit.
Commitment
The Organiser strives to deliver first class events. We welcome your registration to the to take part in the two-day summit but please consider that your “Commitment” to attending is critical to the integrity of the Summit. We limit the number of participants in order to enhance interactivity and networking, and failure to attend means that other members of the Community would not have been invited. By submitting the registration form, you are committing to attend the event. The event registration page will specify a deadline by which you can cancel without incurring a cancellation fee. Cancellations made after this date will incur a penalty.
1. This registration form
1.1. The Client understands that this Registration Form is a legal contract and by signing it both the Client and the Organiser enter into a legal binding commercial contract.
2. Complimentary participation, cancelation by client, substitution policy and penalty
2.1. Attendance to the event is complimentary; there is no charge for participating.
2.2. Attendance to this event includes, participation on the conference programme for two (2) days, conference materials, post-conference updates (digital), refreshments and lunches through the event days. Dinner is included only when announced in the programme.
2.3. The Client commits to attending the event and if for any reason is not able to attend, the Client will delegate participation/ provide a substitute to attend on his/ her behalf, provided the individual meets the summit delegate criteria.
2.4. The Client agrees to attend the entire Event and adhere to the personalised schedule provided by the Organiser’s team at registration or during the course of the event.
2.5. The Client agrees to attend the entire Event and adhere to the personalised schedule provided by the Organiser’s team at registration or during the course of the event. Refusal to attend the scheduled sessions may result in the Organiser requesting the Client to leave the event, and the cancellation policy will apply.
2.6. In the case that the Client fails to attend or provide a substitute, the Client understands that there is an aggregate expense to the Organiser. Failing to attend or nominate a substitute the Client agrees to pay a penalty of £1,700+VAT, which will be invoiced after the event.
2.7. If the Client cancels their participation before the cancellation deadline, no penalty will apply. However, cancellations made after this deadline will incur a penalty of £1,700 + VAT, which will be invoiced following the event. Please refer to the event registration page for the specific cancellation deadline for your event.
2.8. In exceptional circumstances the Managing Directors may waive the cancellation penalty.
2.9. In the situation where the client fails to attend the Event or provide a substitute, The Organiser reserves the right to request payment after the event via invoice or/ and credit card.
2.10. You may substitute delegates at any time by providing reasonable advance notice to of up to 72 hours prior to the event.
2.11. Travel costs are not included in the registration fee.
3. Event cancelation by the Organiser
3.1. The Organiser is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. DAM shall assume no liability whatsoever in the event this conference is cancelled, rescheduled or postponed due to a fortuitous event, Acts of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.
4. Programme changes
4.1. Please note that speakers and topics were confirmed at the time of publishing; however, circumstances beyond the control of the organisers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, the Organiser reserves the right to alter or modify the advertised speakers and/or topics if necessary. Any substitutions or alterations will be updated on our web page as soon as possible.
5. Switching from In-person Event to a Digital Event
5.1. The Organiser will endeavour to deliver the Event In-person.
5.2. The Organiser reserves the right to switch the Event from an In-Person Event to a Digital Event format, in the case of national and/ or local Government and/ or Venue regulations and restrictions or if DAM does not believe the Event can be delivered in a safe environment.
5.3. In the case The Organiser switches the Event from an In-person Event to a Digital Event, the Organiser will transfer all delegate registrations to the Digital Event.
5.4. The Organiser is not responsible for any additional costs borne from switching the Event from an In-Person Event to a Digital Event.
5.5. The Organiser will decide on the platform(s) and technology(ies) to be used to deliver the Digital Event. The Organiser will communicate the specifications and requirements of the digital platform(s) and technology(ies) to be used to deliver the Digital Event.
5.6. In the case of the Organiser switches the Event from an In-person Event to a Digital Event, Clauses 2.3., 2.4., 2.5. and 2.6. of this agreement – the cancelation policy, substitution and penalty policy still applies.
6. Force Majeure.
6.1. the Organiser shall not be liable for loss or damage due to delay in the performance of this agreement resulting from any cause beyond the Organiser direct control or due to compliance with any regulations, orders, acts, instructions, or priority requests of any government authority, acts of God, acts or omissions of the Client, fires, floods, epidemics, pandemics, weather, strikes, business shutdowns, embargoes, wars, threats or acts of terrorism, riots, delays in transportation, delay in receiving services or materials from the Organiser usual sources, or failure of the Event Venue to timely deliver the necessary premises and/or services to accommodate the event.
7. Photography and filming at the event
7.1. For the purpose of promoting and marketing the Event there is filming and photography at the Event.
7.1.1. The Organiser reserves the right to film and photographs the Event and use the footage and photographs in our publication.
7.1.2. Organiser reserves the right to grant permission third parties to use the film and photographs
7.1.3. By booking the Client consents to being filmed and photographed during the Event.
7.1.4. The Organiser has no obligation to photograph or film the Client.
7.1.5. The Organiser has no obligation to provide copies of the photographs and video footage of the Client.
8. Confidentiality
8.1. The terms and conditions of this agreement and confidential.
8.2. Each Party undertakes that it shall not at any time disclose to any person any Confidential Information of the other Party except as permitted by clause.
8.3. Each Party may disclose the other Party’s Confidential Information:
8.3.1. to its employees, officers, representatives or advisers who need to know such information for the purposes of carrying out the Party’s obligations under this Agreement. Each Party shall ensure that its employees, officers, representatives or advisers to whom it discloses the other Party’s Confidential Information comply with this clause; and
8.3.2. as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority including any relevant securities exchange.
8.4. No Party shall use any other Party’s Confidential Information for any purpose other than to perform its obligations under this Agreement.
9. Announcements
9.1. The Client shall not make, or authorise any person to make, any public announcement concerning this Agreement without the prior written consent of the Organiser (such consent not to be unreasonably withheld or delayed), except as required by law, any governmental or regulatory authority (including, without limitation, any relevant securities exchange), any court or other authority of competent jurisdiction.
10. Entire agreement
10.1. This Agreement constitutes the entire agreement between the Parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
10.2. Each Party agrees that it shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Agreement. Each Party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in this Agreement.
11. Costs
11.1. Except as expressly provided in this Agreement, each Party shall pay its own costs incurred in connection with the negotiation, preparation, and execution of this Agreement and any documents referred to in it.
12. Variation
12.1. No variation of this Agreement shall be effective unless it is in writing and signed by the Parties (or their authorised representatives)
13. Waiver
13.1. No failure or delay by a Party to exercise any right or remedy provided under this Agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
14. Rights and remedies
14.1. The rights and remedies provided under this Agreement are in addition to, and not exclusive of, any rights or remedies provided by law.
15. Severance
15.1. If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable.
15.2. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause 26 shall not affect the validity and enforceability of the rest of this Agreement.
15.3. If any provision or part-provision of this Agreement is invalid, illegal or unenforceable, the Parties shall negotiate in good faith to amend such provision so that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the intended commercial result of the original provision.
16. Third party rights
16.1. A person who is not a party to this Agreement shall not have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement.
17. Anti-Bribery
17.1. The Client shall:
17.1.1. comply with all applicable laws, regulations, codes and sanctions relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010 (“Relevant Requirements”);
17.1.2. not engage in any activity, practice or conduct which would constitute an offence under sections 1, 2 or 6 of the Bribery Act 2010 if such activity, practice or conduct had been carried out in the UK;
17.1.3. comply with the Organiser’s anti-bribery and anti-corruption policies (available to the Client on request) and the Organiser may update them from time to time (“Relevant Policies”);
17.1.4. promptly report to the Organiser any request or demand for any undue financial or other advantage of any kind received by the Client in connection with the performance of this Agreement;
17.1.5. ensure that all persons associated with the Client or other persons who are performing services in connection with this Agreement comply with this clause 12.1; and
17.1.6. within 2 months of the date of this Agreement, and annually thereafter, certify to the Organiser in writing, its compliance with this clause 12.1. The Client shall provide such supporting evidence of compliance as the Organiser may reasonably request.
17.2. Failure to comply with clause 12.1 may result in the immediate termination of this Agreement.
18. Governing law
18.1. This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the English law.
19. Jurisdiction
19.1. Each Party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).